Administrative Assistant, Hennepin County (Eden Prairie)

Point of contact for the county Extension office; Greet visitors and direct them to their meetings/classes, handle mail, package deliveries, and pickups, answers phones and responds to requests of the general public. Schedule and prepare meeting rooms.Provides clerical support for Extension programs and staff (i.e., emails, listservs, finalizing documents, etc.)Maintains office inventory and upkeep of Extension's common areas.Operates general office equipment; consults with IT as appropriate.Participates in trainings, professional staff development and conferences.Schedules meetings and calendar events for staff, office facilities and equipment.Orders food/catering for meetings.Maintains confidentiality.Completes other duties as assigned. WORK ENVIRONMENTWork is typically performed in an ordinary office environment, involving prolonged sitting, standing, walking, bending or twisting. Some repetitive motions (such as from typing or data entry) will occur, but will be frequently interspersed with other activities. Physical activity is light and intermittent such as walking through the facility or carrying files or materials. Occasional lifting of up to 50 pounds may be required. This position requires a high level of attention to detail and deadlines. Duties include being able to proficiently use computers, printers, calculators, telephones, copiers, scanners, fax and general office equipment. There are frequent interruptions during the work day. Occasional attendance of evening meetings is required and will impact the work schedule. Drives occasionally on short errands or intermittently to meetings. May require extra hours during the county fair season, to include overtime. Working Title: Administrative Assistant, Hennepin CountyJob Classification: 1826 - Principal Office & Admin Specialist. Clerical representedPay range: $20.86-$23/hour estimated starting pay range; depending on qualificationsAppointment: Part-time, 60% time (24 hours/week)University Benefits: Some applyOffice Hours: Preferred hours, 9 am-2pm, Monday - Friday (in-person work), open for discussion within hours 8 a.m. - 4:30 p.m. Monday-FridayOffice Location: Hennepin County Extension Office, Eden Prairie, MN. In person work with certain approved exceptions for remote location such as events, weather, etc.Application Deadline: May 6, 2024ABOUT THE JOBThis position is part of a county Extension office staff team who are vital to Extension's outreach mission in connecting local needs with University resources. This position provides support to the local 4-H, Master Gardener, Agriculture and Natural Resources, and Nutrition programs and all Extension programs and activities. This position provides day-to-day support including customer service and administrative support for county Extension programs and activities. The position will report to the Regional Director, Central Region.The person in this position serves as a vital role as the first point of contact for customers, visitors and community members and performs general office duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties are typical for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.County Program Support - 75%Assists in providing support for the Urban Agriculture Initiative program.Be the direct support for the county 4-H program.Supports 4-H program volunteers and members with enrollment, event registration, general questions and promotion materials.Provide clerical, logistical, and technical support for 4-H programming.Assists 4-H Extension Educator in planning and developing 4-H county fair resources, State Fair, and other 4-H events.Handle the Animal ID process.Edits, prints and distributes 4-H premium book and manages online 4-H premium bookHelps to line up county fair judges and preparing material for county fair judges.Orders and organizes requested program supplies (food, ribbons, stickers, promotional items, etc.)Provides onsite information and coordination support at the county fair.Provides support for auction, awards ceremony and other special events.Provides direct support to the EFNEP/SNAP programs, to include:Tracking inventory and organizing program suppliesManage file retention scheduleHelp coordinate events & meetingsMail participant materialsCompletes other duties as assigned.Receptionist & Main Office Support - 25%Point of contact for the county Extension office; Greet visitors and direct them to their meetings/classes, handle mail, package deliveries, and pickups, answers phones and responds to requests of the general public. Schedule and prepare meeting rooms.Provides clerical support for Extension programs and staff (i.e., emails, listservs, finalizing documents, etc.)Maintains office inventory and upkeep of Extension's common areas.Operates general office equipment; consults with IT as appropriate.Participates in trainings, professional staff development and conferences.Schedules meetings and calendar events for staff, office facilities and equipment.Orders food/catering for meetings.Maintains confidentiality.Completes other duties as assigned.WORK ENVIRONMENTWork is typically performed in an ordinary office environment, involving prolonged sitting, standing, walking, bending or twisting. Some repetitive motions (such as from typing or data entry) will occur, but will be frequently interspersed with other activities. Physical activity is light and intermittent such as walking through the facility or carrying files or materials. Occasional lifting of up to 50 pounds may be required. This position requires a high level of attention to detail and deadlines. Duties include being able to proficiently use computers, printers, calculators, telephones, copiers, scanners, fax and general office equipment. There are frequent interruptions during the work day. Occasional attendance of evening meetings is required and will impact the work schedule. Drives occasionally on short errands or intermittently to meetings. May require extra hours during the county fair season, to include overtime.Working Title: Administrative Assistant, Hennepin CountyJob Classification: 1826 - Principal Office & Admin Specialist. Clerical representedPay range: $20.86-$23/hour estimated starting pay range; depending on qualificationsAppointment: Part-time, 60% time (24 hours/week)University Benefits: Some applyOffice Hours: Preferred hours, 9 am-2pm, Monday - Friday (in-person work), open for discussion within hours 8 a.m. - 4:30 p.m. Monday-FridayOffice Location: Hennepin County Extension Office, Eden Prairie, MN. In person work with certain approved exceptions for remote location such as events, weather, etc.Application Deadline: May 6, 2024ABOUT THE JOBThis position is part of a county Extension office staff team who are vital to Extension's outreach mission in connecting local needs with University resources. This position provides support to the local 4-H, Master Gardener, Agriculture and Natural Resources, and Nutrition programs and all Extension programs and activities. This position provides day-to-day support including customer service and administrative support for county Extension programs and activities. The position will report to the Regional Director, Central Region.The person in this position serves as a vital role as the first point of contact for customers, visitors and community members and performs general office duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties are typical for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.County Program Support - 75%Assists in providing support for the Urban Agriculture Initiative program.Be the direct support for the county 4-H program.Supports 4-H program volunteers and members with enrollment, event registration, general questions and promotion materials.Provide clerical, logistical, and technical support for 4-H programming.Assists 4-H Extension Educator in planning and developing 4-H county fair resources, State Fair, and other 4-H events.Handle the Animal ID process.Edits, prints and distributes 4-H premium book and manages online 4-H premium bookHelps to line up county fair judges and preparing material for county fair judges.Orders and organizes requested program supplies (food, ribbons, stickers, promotional items, etc.)Provides onsite information and coordination support at the county fair.Provides support for auction, awards ceremony and other special events.Provides direct support to the EFNEP/SNAP programs, to include:Tracking inventory and organizing program suppliesManage file retention scheduleHelp coordinate events & meetingsMail participant materialsCompletes other duties as assigned.Receptionist & Main Office Support - 25%Point of contact for the county Extension office; Greet visitors and direct them to their meetings/classes, handle mail, package deliveries, and pickups, answers phones and responds to requests of the general public. Schedule and prepare meeting rooms.Provides clerical support for Extension programs and staff (i.e., emails, listservs, finalizing documents, etc.)Maintains office inventory and upkeep of Extension's common areas.Operates general office equipment; consults with IT as appropriate.Participates in trainings, professional staff development and conferences.Schedules meetings and calendar events for staff, office facilities and equipment.Orders food/catering for meetings.Maintains confidentiality.Completes other duties as assigned.WORK ENVIRONMENTWork is typically performed in an ordinary office environment, involving prolonged sitting, standing, walking, bending or twisting. Some repetitive motions (such as from typing or data entry) will occur, but will be frequently interspersed with other activities. Physical activity is light and intermittent such as walking through the facility or carrying files or materials. Occasional lifting of up to 50 pounds may be required. This position requires a high level of attention to detail and deadlines. Duties include being able to proficiently use computers, printers, calculators, telephones, copiers, scanners, fax and general office equipment. There are frequent interruptions during the work day. Occasional attendance of evening meetings is required and will impact the work schedule. Drives occasionally on short errands or intermittently to meetings. May require extra hours during the county fair season, to include overtime.
Qualifications


Required Qualifications: